Welcome to the one-stop shop with all the information you need to make your Crafty Bastards experience the best it can be!
Tips & Tricks
Past vendors have been kind enough to share the tricks of the road. We’ve compiled them to give you a hand up when preparing for November. If you have any advice you’d like to pass along, we’d love to hear! Email us at: email@example.com
Tip # 1 – Bring an helper! Load-in and load-out can be stressful. Having an assistant can make all the difference. We’ll have volunteers to help, but don’t count on them being available. With ~80 vendors and a limited load-in window, we aren’t always able to offer an extra hand with everyone.
*Crafty Bastards in November ’19 is outdoors, rain or shine. We hope for good weather, but always want to be prepared — bring extra tent weights. 🙂
We’re already beating the drum to let people know about Crafty Bastards and the incredible items that will be available. We still need your help!
To make it easy, we created a Vendor Promo Kit with graphics (below) and text to make posting on your socials as easy as possible. Feel free to take them and post away!!!
Graphics to use for posting:
Vendor Load-in // Load-out
Load-in will be between 6:30 AM to 8:30 AM. All vendors must be set and ready to go by 9:45 AM. Please reference the load in schedule below to find your load in time, booth number and special notes. It is very important that all vendors and sponsors arrive at their scheduled load in time. This will allow for a painless process for all. Your load in time is based on your location in the event space (vendor booths are 10′ x 10′). You may temporarily park your car near the venue while you unload, although the vendor parking is very near and is the preferable place to unload from. There will be event volunteers on site, but be prepared to load in your set up, as help will be limited. You must provide your own personnel and equipment for load-in and display set-up (including hand trucks, carts, dollies, etc.). At check-in, we can advise on load-in. Please unload quickly, park your vehicle (if you did not unload from the vendor parking lot), and then return to set up your booth.
Load-out begins immediately following the event at 4:00 PM. All items must be completely removed by 5:30 PM and cannot stay overnight. This includes all props, materials, and decorations. Anything left behind will be thrown away.
~~ View Load-in Schedule ~~
~~ View Load In Routes ~~
To make load in as smooth as possible, below is our load in map with load in directions of where to park while you load shuttle items to your booths. Load in areas are not designated, so feel free to pick whichever entrance you prefer. We will have limited volunteer help available, so please plan on bringing an extra hand with you to ease the load in / load out process
NORTH ENTRANCE (purple)
The streetside parking spots are limited, so if using this entrance please fully unload, then park your car in the Vendor Parking Lot (blue area) before returning to set up the booth. NOTE: this entrance does have three steps down to get into the fair footprint. Please take this into account when selecting which entrance to use.
SOUTH ENTRANCE (orange)
Please park your car in the Vendor Parking Lot (blue area) first thing if using this entrance. From your car’s final parking spot, you’ll be able to shuttle your wares along the lakeside path to load in. Booths 1-11 are a few steps higher than the rest of the festival footprint, and the ramp pathway to those booth’s locations are notated below.
~~ View Booth Layout Map ~~
WE WILL PROVIDE
Vendor lunches beginning around 12 PM.
Everything that you need for your booth space. This includes a tent, ample tent weights (no stakes), tables, chairs, décor, goods for sale, a POS system, a wifi hotspot, load in gear, water, etc. If you need to newly order or change your order for a tent, table, and or chairs for your booth space please contact Caleb if you haven’t already. His email is firstname.lastname@example.org.
*No Staking. Please plan accordingly and bring appropriate tent weights to the event. See link above for tent weight requirements.
DO NOT BRING:
Do not bring outside alcohol of any kind. Glitter, confetti or the like are not allowed. Furry friends need to stay home.
WIFI is not provided by the venue. If you need wifi for your POS system you will need to bring a hotspot for this.
If you did not request electricity in advance, you will not have it. If you have already requested electricity, and it was approved, please bring your own extension cords and a surge protector. Cords must not cross walkways unless covered by a cord cover, which you will need to provide.
You will need to bring ice if it is needed at your booth space. Please bring coolers for your ice as well.
Within your booth space, you may put up any signage as you see fit. You will need to provide zipties or string to attach it to your tent (you may rent a tent from us in via the registration form if you don’t have one already). Also, bring scissors to cut them down after the event. You may also bring your own easels or pop up banners if that’s easier.
You are required to have your own staff man your booth.
To protect yourself and your business, we recommend that all vendors be covered in the form of commercial general liability insurance, including but not limited to broad form contractual liability, personal injury liability, advertising liability, and products/completed operations liability coverage with minimum limits of liability of $1,000,000 each occurrence, $2,000,000 general aggregate. Vendors will preferably maintain workers compensation insurance in compliance with state statutory law during the dates they are working with the Festival, as well as AllRisk property insurance covering personal property owned, leased, rented, borrowed or used by Contractor for full replacement cost.
Tennessee Sales Tax
Out of state vendors need to add 9.25% sales tax to their sales. This will cover state and local sales tax for goods. They will also need to go to the Tennessee Taxpayer Access Point to file their tax return after the event. They will have up to 20 days after the event date to do this. Once they get to the site (https://tntap.tn.gov/eservices/_/) they will click on “File Consumer Use Tax Return” located under “Additional Services” to complete their tax return/ report their proceeds.
Please be mindful of spills and messes, and keep your display area neat. It’s always best practice to return the space the way we found it.
We have many incredible volunteers to help make our Nashville Crafty Bastards Fall Edition run smoothly. If you’d like to thank them by offering a discount on your products, enter it here:
Coming in from out of town?
For those who are coming into town, here is the 411 to help you navigate your stay!
oneC1TY: 8 City Blvd, Nashville, TN 37203
This venue is a new build, just north of Nashville’s iconic Centennial Park (home to the only complete scale replica of the Parthenon) & nearby the vibrant West End with many popular bars & restaurants. Follow 21st out of town, and you’ll run into Hillsboro Village, Nashville’s first suburb and home to many great locally owned shops, coffee shops, restaurants, and the Belcourt Theater.
We will have parking reserved (1 regular-sized spot per vendor) with additional street & garage parking available.
We have limited discounted rooms available at the Comfort Inn on White Bridge Place. You can book for $129 a night (nights of Fri, Nov 1 & Sat, Nov 2). Discounted rate ends on Oct 12.
Here are a few suggestions when searching for a place to stay. The fair is at oneC1TY, which is very close to downtown. There are lots of really great hotels around downtown but they do tend to be pricey. If you’re looking to get the full downtown Nashville experience, we recommend The Thompson, Bobby Hotel, Noelle, Omni or 21c. Anything downtown, on West End, or on Charlotte Pike would be close to the venue.
If you’re looking for a more affordable hotel option, look near the airport or in the suburb south of the city (Brentwood). There you are exchanging a lower price for a longer drive ($25 Uber ride/15-20 minute car drive).
Also, AirBNBs are always a great option! You’ll probably have the best/cheapest luck looking in Inglewood, Wedgewood/Houston, or any of the suburbs around town.)
If you find a place you like and you just want a local’s verification that it’s not sketchy, feel free to email us and ask! email@example.com